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FAQs for submission of papers for peer review at 2010 SASA conference
Q1. Can I use the material published in the SASA conference proceedings for publication elsewhere, for example, in a journal? A1. The copyright of the paper remains with the author; hence you can publish the material in a journal. However, you will have to abide by the rules of the journal that you are submitting the paper to. When a paper is submitted elsewhere, a rule of thumb is that at least 30% of the paper be original.
Q2. What happens if the paper is rejected for publication in the peer-reviewed SASA conference proceedings? A2. If your paper has not been accepted to be published in the proceedings, you can resubmit an abstract for presentation at the conference, as a non-peer-reviewed paper. The full paper will not appear in the conference proceedings.
Q3. What happens when the extended abstract has been accepted? A3. A full paper has to be written and submitted by 31 August 2010. It is possible that you will have to supplement the full paper with a document describing how you addressed each of the reviewers’ comments/questions in the full paper.
Q4. Is there further peer review of the full paper? Can the full paper be rejected? A4. Acceptance of full paper submissions is subject to the full paper submitted by August 31, 2010, and will be reviewed by the original reviewers and the scientific committee both to check whether it corresponds to the extended abstract submitted and to assess its overall content. Authors must provide an accompanying document addressing each of the reviewers’ comments/questions. The full paper may be rejected (a) if it does not satisfy the format as stated in the Instruction to Authors for full paper submission, (b) if the paper is vastly different to the corresponding extended abstract (c) if the reviewers’ comments/questions have not been answered satisfactorily or if it contains material not meeting the requirements of statistical rigor.
Q5. Can I submit an extended abstract for publication in the peer-reviewed SASA conference proceedings on work not yet completed? A5. Since the reviewers will be judging your work on the extended abstract which should include the problem statement, the research methodology, the results/findings/case studies where applicable, the main conclusions and recommendations and relevant references, it would be difficult to provide all of these if the work has not been completed or is near completion. If the final paper changes significantly compared to the extended abstract you do run the risk of the final paper not being accepted for publication in the peer-reviewed SASA conference proceedings.
Q6. What happens to my publication if, at the last minute, I cannot attend the SASA conference and present my paper? A6. If you have registered for the conference and paid the registration fee by 31 August 2010 your paper will be published in the peer-reviewed SASA conference proceedings.
Q7. What happens if I do not register or pay the conference registration fees? A7. If you have not registered or paid the full registration fee by 31 August 2010, and even if your paper has been accepted it will not be published in the SASA peer-reviewed conference proceedings.
Q8. If I do not go to the conference, can I get a copy of the SASA peer-reviewed conference proceedings? A8. Yes this is possible but will come at a small cost to cover writing the proceedings to CD and postage.
Q9. Can I have my paper included in the institutional research site? A9. It is advised that you do so. Also, copyright remains with the author.
Q10. Will I get a copy of the proceedings? A10. All registered and paid attendees of the SASA conference will receive a copy of the proceedings on CD.
Q11. Will all authors have to register and pay for the SASA conference? A11. Only the presenting author will have to register and pay for the SASA conference.
Q12. Can I submit more than one peer-reviewed SASA conference paper? A12. Yes you may, on condition that there is one different registered and paid presenter per paper. This means that you can author and co-author several papers but can present only one paper. Another author can register and pay for the other paper.
Q13. Will there be printed proceedings? A13. No, the proceedings will be available on a CD only and possibly on the SASA website. You have permission to have the paper on your institutional website.
Q14. How do I create a PDF document of my paper? A14. You can download and use pdfcreator from http://sourceforge.net/projects/pdfcreator/
Q15. What is the length of the extended abstract? A15. The extended abstract should be 2 pages in length.
Q16. What is the length of the full paper? A16. The full paper should be between 6-8 pages in length.
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